HR Specialist (1-year FTC)

Efficio

At Efficio, we're not just a consulting firm; we're a team of dedicated experts committed to transforming procurement and supply chain functions. Our mission is to drive sustainable, measurable value for our clients through innovative solutions and deep industry insights. Join us and be part of a dynamic environment where your skills and ideas make a real impact.

Efficio is the world’s largest specialist procurement and supply chain consultancy, with offices across Europe, North America, and the Middle East. We’re a diverse team of over 1,000 individuals, representing more than 60 different nationalities and speaking 40+ languages – and we’re continuing to grow rapidly!

We are a fast-growing, international company with offices across Portugal and the UK. Our team is built on expertise, rigour, and a genuine commitment to doing things right — and we’re looking for people who feel the same way.

We are recruiting for our Lisbon Office, where you’ll join a growing team of talented HR professionals supporting employees across two markets. This is a hands-on, high-ownership role at the heart of our HR Operations function.

We are offering a 1-year contract with the possibility to become permanent.

As a HR Specialist, you will own BAU processes end-to-end across global payroll coordination, benefits administration, onboarding, employee lifecycle, and compliance activities across Portugal and the UK. Working closely with the HR Operations Lead, your key responsibilities include:

Coordinating global payroll across Portugal and the UK : validating inputs, running pre/post checks, and ensuring every cycle runs on time without errors.
Owning data quality in our HRIS : the single source of truth for all employee information across both markets.
Managing onboarding and offboarding end-to-end for Portugal : from day-one setup and HR inductions to exit documentation.
Benefits administration across both markets and managing renewals and provider relationships.
Handling the full employee lifecycle for Portuguese employees : parental leave, resignations, probation, documentation requests and ad hoc queries.
Supporting UK visa and immigration administration : Skilled Worker visas, right-to-work checks, and coordination with external immigration advisors.
Maintaining audit-ready files at all times and proactively flagging compliance gaps :not just when an audit is announced.

Our collaborative culture is what makes us stand out. We value people who take ownership, care about the detail, and are invested in making things work well for those around them. We’re looking for someone who thrives in a fast-paced environment and brings both rigour and warmth to everything they do.

Strong opportunities for career growth are an important part of what we offer — we love seeing ambition and a proactive approach to developing your career.

We’d love to hear from you. We’re particularly interested in:

Up to 3 years of experience in an HR administration or HR operations role
Hands-on HRIS experience - ePeople is a strong plus
Exposure to payroll coordination and employee data management
Strong attention to detail
Comfortable managing high volumes of ad hoc requests without dropping BAU
Fluent in English; Portuguese is a genuine advantage
Proficient in Excel and comfortable working across multiple systems simultaneously

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.