Senior Project Manager (ACT JFD PoW) - #236805

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who We Are Supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.
  
  

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties And Responsibilities

• Plan/replan the Project Management Plan (PMP), project work packages, tasks, resources allocation to tasks, and travel plan together with the NCI Academy PM supervisor, NCI Academy Portfolio Management Office, Work Package Leads, and other relevant stakeholders (e.g. QA, Learning Design and Development etc.) using the NCI Agency ServiceNow tool.
• Standard PM activities include (but are not limited to): Actively monitor (using Enterprise Business Application (EBA) and Service Now (SNoW) tools) the project plan and expenditures versus the agreed budget; and approve the booking of resources (hours - OPEX Labour and travel - OPEX Travel) (using SNoW tool);
• Track the progress of the work package execution versus the plan (through discussions with Academy and ACT Work Package leads); monitor achievement of milestones; capture concerns (exceptions, risks and issues) and replan when necessary (e.g. additional work, additional travel, unavailability of resources, etc.).
• Report to the NCI Academy PM supervisor, and NCI Academy Portfolio Management Office on the progress of the project, estimated percentage complete/earned value of each work package, and budget expenditure and estimate of budget at completion, milestone achievements and estimate of percentage complete at end of year, and status of KPIs and quality.
• Review project deliverables, for quality control, when ready for handover to ACT JFD.
• Support Work Package Leads to plan and execute work package activities/tasks and monitor some events to understand status and quality. Support Work Package Leads in the commitment of PoW funds by 30 September 2024. Any funds that are uncommitted by 30 September 2024 should be offered back to ACT for reallocation.
  
  

Essential Skills And Experience

• Project management Prince 2 or equivalent training and certification
• Project management experience.
• Experience in risk and issue management. Knowledge of and experience with the NATO Command Structure, the NATO Force Structure, and the NATO Political Structure.
• Experience working in an International environment with Military and Civilian elements.
• Knowledge and experience working with NCI Agency.
  
  

Desirable Skills And Experience

• Experience with the ACT Programme of Work between NCI Agency and ACT.d ACT.
• Experience with Education and Training design, development and delivery innovation in the NATO environment.
• Experience with development of curriculum, training materials and instructional aids.
• Knowledge and experience working with NCI Academy.
• Knowledge and experience using Service Now tool for project management.
• Experience with delivery of C4ISR training to NATO and National entities (military and civilian).
• Knowledge and experience with Agile implementation and project management methodology.
  
  

Language Proficiency

• Fluent in English and must be able to read and write technical and user documentation.
  
  

Working Location

• Oeiras, Portugal
  
  

Working Policy

• On-Site
  
  

Travel

• Some travel to other NATO sites may be required
  
  

Contract Duration

• Jul 2024 – Dec 2024
  
  

Security Clearance

• Valid National or NATO Secret personal security clearance
  
  

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.