General Services & EHS Specialist

COFCO International is a global agri-business with a clear vision, strong values and a positive culture, focused on being a leader in the global grains, oilseeds and sugar supply chains. We provide the food the world needs in a responsible way. Headquartered is Geneva, Switzerland, we are ambitious, with the right structures and culture to meet the world's increasing and changing needs. With 11,000+ people in 35 countries, our global portfolio includes assets across the Americas, Europe, Africa, Middle East, and Asia-Pacific. We trade with over 50 nations, while providing farmers unique direct access to the growing Chinese market.

Job Purpose

To support the day-to-day operations of the office with a dual focus on General Services and EHS (Environmental, Health, and Safety), ensuring compliance with legal obligations, internal policies, and operational needs.

This Role Combines Two Key Areas

• General Services & Administrative Support: Providing ongoing support to Facilities operations, suppliers, travel management, and general office administration.
• EHS (Operational Focus): Ensuring health and safety compliance for all employees in coordination with the HR department, with a strong hands-on approach to implementing and maintaining EHS practices.
  
  

The role reports directly to Facilities with a dotted line to HR for operational EHS topics.

Responsibilities

EHS:

• Ensure compliance with occupational health and safety legislation and internal policies
• Coordinate annual medical check-ups for all employees and mandatory exams for those returning from absences longer than 30 days
• Support the implementation of risk prevention measures
• Organize and conduct fire drills and health & safety training
• Maintain updated H&S documentation, policies, and inventories
• Work closely with HR on the operational side of EHS
• Assist in audits, inspections, and compliance processes
  
  

General Services & Facilities Operations

• Monitor and support technical building systems (HVAC, alarms, BMS, etc.)
• Coordinate with external suppliers for repairs and maintenance
• Manage preventive maintenance planning
• Support and supervise reception, access control, and general security systems
• Manage access (keys, key plans, parking access)
• Support event logistics and provide basic administrative assistance to departments
  
  

Administrative & Operational Support

• Maintain inventories (furniture, contracts, IT Equipment, office supplies, etc.)
• Keep updated office floor plans, key/access logs, and security documentation
• Oversee mail and printing services
• Coordinate archiving processes with internal and external providers
• Ensure regular stock and ordering of kitchen, office, and special supplies
  
  

Travel & Expenses Management

• Manage travel requests in line with the internal travel policy.
• Liaise with the travel agency and support employees with bookings and documentation.
• Follow-up invoices on SAP for the FM Office (whole process).
• Creation of SR’s and PO in SAP.
• Provide direct travel support for senior executives and coordinate international events (e.g. trade fairs, European meetings, etc.).
  
  

Requirements

• University degree and Certification in EHS (“Higiene, Saúde e Segurança no Trabalho”) is a plus, but not mandatory
• Previous experience in a Facility Management or similar operational environment
• Experience with travel and administrative support
• Experience in EHS topics is required
• Good knowledge of MS Office tools
• Ability to quickly learn internal systems such as SAP and Concur
• Basic understanding of technical systems (HVAC, alarms, BMS, access control)
• Highly responsible, proactive, and detail-oriented
• Organized and able to manage multiple tasks under pressure
• Strong interpersonal and communication skills
• Customer-oriented and service-minded
• Team player with a hands-on attitude
• Able to take initiative and adapt to changing priorities
• Fluent in Portuguese and English
  
  

COFCO International is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, national origin, disability status, protected veteran status or any other characteristic protected by law. www.cofcointernational.com

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