Office Administrative Assistant
Nox Health
Data: há 18 horas
Cidade: Porto, Porto
Tipo de contrato: Tempo total
About Nox Health
Simply put, we believe in the power of sleep.
As sleep health champions, we want more and more people to wake up to a brighter day every day. And, we are making daily progress, as we help more organizations see sleep as transformational and a foundational pillar of health. We strive to give more access to the technology and care they need to lead fuller lives.
Our depth of knowledge in the science of sleep gives us a unique perspective on sleep as a critical intervention strategy in chronic disease. We help people see the right problem and the right way forward, elevating not just our solutions but also advancing the field of sleep medicine.
Our vision is to work with our partners — employers, health systems, health plans, government agencies, provider groups and others committed to transforming care — to expand sleep health care to where it is needed, so it can take its rightful place in the healthcare ecosystem.
About The Role
The Office Administrative Assistant for Nox Portugal plays a critical part in ensuring the smooth operations of a variety of administrative and clerical tasks for Nox Portugal.
The ideal candidate will have excellent communication skills, both written and verbal, and must be able to multitask effectively in a fast-paced environment. You will be the first point of contact for visitors, making it essential to maintain a professional demeanor at all times. Beyond the front desk duties, you will handle scheduling, manage correspondence, and support various office functions. Attention to detail, time management, and a proactive attitude are key to succeeding in this role. You will work closely with other team members, providing them with the necessary administrative assistance to help them perform their job effectively. This position is perfect for someone who thrives in a collaborative environment, enjoys taking on new challenges, and is eager to contribute to the success of our organization. If you are looking for an opportunity to grow your career in administrative support, we encourage you to apply for this vital position.
What You'll Do
Simply put, we believe in the power of sleep.
As sleep health champions, we want more and more people to wake up to a brighter day every day. And, we are making daily progress, as we help more organizations see sleep as transformational and a foundational pillar of health. We strive to give more access to the technology and care they need to lead fuller lives.
Our depth of knowledge in the science of sleep gives us a unique perspective on sleep as a critical intervention strategy in chronic disease. We help people see the right problem and the right way forward, elevating not just our solutions but also advancing the field of sleep medicine.
Our vision is to work with our partners — employers, health systems, health plans, government agencies, provider groups and others committed to transforming care — to expand sleep health care to where it is needed, so it can take its rightful place in the healthcare ecosystem.
About The Role
The Office Administrative Assistant for Nox Portugal plays a critical part in ensuring the smooth operations of a variety of administrative and clerical tasks for Nox Portugal.
The ideal candidate will have excellent communication skills, both written and verbal, and must be able to multitask effectively in a fast-paced environment. You will be the first point of contact for visitors, making it essential to maintain a professional demeanor at all times. Beyond the front desk duties, you will handle scheduling, manage correspondence, and support various office functions. Attention to detail, time management, and a proactive attitude are key to succeeding in this role. You will work closely with other team members, providing them with the necessary administrative assistance to help them perform their job effectively. This position is perfect for someone who thrives in a collaborative environment, enjoys taking on new challenges, and is eager to contribute to the success of our organization. If you are looking for an opportunity to grow your career in administrative support, we encourage you to apply for this vital position.
What You'll Do
- Be the internal link to our accounting, collecting invoices and sharing it both internally and externally via the appropriate channels (usually an electronic platform)
- Help your colleagues to schedule flights, hotel and other requirements when they have business trips
- Manage phone calls and correspondence (e-mail, letters, packages).
- Maintain organized filing systems both electronically and physically.
- Handle office supply inventory and place orders as necessary.
- Organize internal events (book event rooms, catering, restaurant)
- Coordinate with our HR team multiple HR activities like onboarding and offboarding
- Coordinate with our international IT team equipment purchases in Portugal
- Support team members with various administrative tasks and projects.
- Define and document internal procedures
- High school diploma or equivalent; additional qualification as an administrative assistant is a plus.
- Proven experience as an office administrative assistant or similar role.
- Strong proficiency in Google Suite (Email, Docs, Sheets, Slides, etc.)
- Excellent communication and interpersonal skills.
- Ability to handle multiple tasks and prioritize effectively.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
- Needs driving license
- English/Portuguese fluency
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